The Property and Agreements Module (PAM) for CMSi allows you to record detailed data on ownership, property transactions, agreements, rights and buildings for the sites in CMSi and relate these to parts of your management plan like projects and annual projects. Too often, this sort of administrative data is held in a different location meaning that site managers do not have ready access to key information that affects their work and that land agents do not see the wider use of their work. PAM integrates these two work areas.
The main work areas in PAM are:
- Ownership: This includes the logging of ownership parcels on the site (Ownership) and any associated transactions related to that parcel of land (Property Transactions) e.g. when the land was bought, from whom and with what conditions or when the lease or management agreement runs from and to along with the detailed conditions of that lease or management agreement. The Land Edit component allows you to split and merge ownership parcels.
- Agreements and Rights: In the Agreements component, you can store details of agreements, permits and licences issued to other parties that relate to the site. These can be short or long term agreements and administrators can configure the system so that site managers can issue permits (short term agreements) but only land agents can set up long term agreements. Rights are legal aspects like shooting rights, common rights, easements or wayleaves that may be held on land parcels.
- Buildings: This component allows to record details about any building on the site, including related financial transactions.
- Of particular value here is the system’s ability to reflect your business processes and to remind you of important actions and events. For instance it may be that a new lease agreement has to be signed off by finance staff before it can be confirmed. The system can enforce this by making it available to the correct users for signing off, but preventing the lease being confirmed until it has been signed off. Also if there are important dates (such as a lease renewal date), the system can automatically remind the relevant users at a pre-determined date. More than that, if the relevant person fails to respond to the reminder then the system can be set-up to automatically escalate the matter to another user.